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2. By-laws

BY-LAWS

Article I. Membership

Section 1.

All persons serving in a professional capacity as librarians, media specialists or Library Media directors in community colleges in the state shall be considered active members upon payment of annual dues.

Section 2.

Any person wishing to affiliate with this organization may do so, and will be considered an associate member upon payment of annual dues.

Section 3.

This organization may elect into honorary membership by majority vote a person from outside the organization.

Section 4.

Associate and honorary members shall not be voting members.

Section 5.

All active members will become eligible for lifetime membership upon retirement from the community college system.

Amendment passed 5/18/90 to add section 5.

Article IA. Dues

Section 1.

Two categories of dues shall be assessed. Institutional dues shall entitle all qualified professional staff to activate membership status without payment of any additional personal dues. Personal dues shall be accepted when individual community college libraries do not pay institutional dues.

Section 2.

Dues shall be based on the academic year and the amount shall be determined by the Executive Board prior to the preceding spring meeting. The rate of dues shall be determined based on a budget approved by the Executive Board. Libraries with separate library budgets shall be considered separate institutions, while a library branch which comes under the budget of its main library shall be included under the dues of the main institution.

Amended 10/25/01, institutions defined; removed $50 limit on institutional dues.



Section 3.

Community college libraries shall be billed for institutional dues after July 1 each year.

Article II. Meetings

Section 1.

Regular meetings shall be as stated in Article VI of the Constitution.

Section 2.

Special meetings may be called by the President, the Executive Board, or by a call of 25 percent of the active membership.

Section 3.

Active membership present shall constitute a quorum at the regular business meeting. One-third of the total active membership shall constitute a quorum at a special meeting.

Article III. Duties of Officers

Section 1. President.

The President shall preside at meetings, appoint committees, be responsible for the ongoing business of the organization, serve as a member of the Executive Board and shall be ex-officio member of all committees. The President or his or her designee shall serve as the representative to the Library and Media Directors' Council.

Amended section 1 on 5/7/93.

Section 2. President-Elect.

The President-Elect shall serve in the absence of the President, shall immediately become President upon vacancy in the office of President, shall serve as a member of the Executive Board, be executor of Executive Board desires, and serve as ex-officio member of those committees as designated by the President.

Section 3. Secretary

The Secretary is the recording officer of the organization and shall maintain all files of correspondence, records, the minutes of the business meetings, and keep a current membership list. The Secretary shall coordinate the update of the membership directory. The Secretary shall serve as a member of the Executive Board.

Amended 5/9/03, Secretary’s duty to register attendees for meetings moved to Treasurer.

Section 4. Treasurer

The Treasurer shall collect dues annually and be responsible for the accumulation and disbursements of all funds of the organization. The Treasurer shall maintain all financial records and shall serve as a member of the Executive Board. The Treasurer shall handle registration for meetings.

Amended 5/9/03, Treasurer assumes duties for registration to reflect current practice.



Article IV. Executive Board

Section 1.

The Executive Board shall consist of all officers, all chairs of committees as the President designates, and the Chair of the Library and Media Directors' Council or a designee.

Section 2.

The Executive Board shall attend to the affairs of the organization between meetings.

Article V. Committees

Section 1.

Committees may be established by the President for the conduct of necessary business.

Section 2.

Standing committees may include Legislative, Labor Issues, Reference Librarians, Technical Services and/or Media Specialists. Standing committees may conduct annual elections of chairs at the Spring meeting.

Amended 10/25/01, modified to reflect current practice; added Legislative standing committee.

Amended 5/9/03, added Labor Issues standing committee.

Section 3.

Ad hoc committees may be established by the President for the conduct of necessary business.

Section 4.

Committee appointments shall be effective for the term of office of President unless otherwise designated.

Article VI. Parliamentary Authority

Robert’s Rules of Order, Revised, shall be the authority on questions of parliamentary procedure.

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